This Vacancy has closed.
Executive Support Officer
  • Employer: Medway Council
  • Reference: REC393VR
  • Published: Fri 08/01/2021, 9:55 AM
  • Closing on: Fri 22/01/2021, 23:57 PM
  • Working Pattern: Full Time
  • Hours: 37 hours per week
  • Salary: Range 4 £26,188 - £31,888
  • DBS Check: No
  • Location: Medway Council, Gun Wharf, Dock Road, Chatham, Kent ME4 4TR, Kent

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More about this employer

Executive Support Officer

We have a great opportunity to join a fast-paced team working for a group of Directors in Children and Adults’ Services, as an Executive Support Officer. In this role, you will be responsible for providing slick and efficient support including research, project and meeting support, and correspondence writing and briefing senior officers.

Responsibilities

  • Research, development and implementation of high-level projects e.g. support for inspection readiness, delivery boards.
  • Ensuring that procedures are up-to-date and meet national and local guidelines
  • Identifying practice opportunities and risks, and implementing robust responses, as well as supporting implementation of an effective framework for business planning across the directorate
  • Maintaining a report plan for the Directorate/Division and chasing reports / outcomes / actions where required
  • Supporting service reviews by ensuring use of the agreed methodology in line with best practice, supporting the review process, preparing reports and monitoring implementation
  • Supporting the Directorate’s web and social media presence, working closely with the Corporate Communications Team
  • Providing briefings for the Directorate Management Team
  • Providing responses to Councillors and members of the public enquiries as directed by DMT including complaints, SARs and FOIs
  • Supporting a Divisional / Directorate Management Meeting: such as setting agenda and calling for papers
  • Drafting presentations as required by DMT
  • Help maintain executive schedules and appointments 

Requirements

To be successful in this role, you will have experience in executive business or high-level project support at Senior Officer or Director level which includes providing first class secretariat support to senior/directing boards or committees in a fast-paced environment, maintaining confidentiality. You can assimilate large amounts of information at pace with a consistently high degree of accuracy, including through minute taking.

Through your excellent organisational skills, you will have the ability to prioritise tasks and work to meet tight deadlines, under pressure with changing priorities. You have a proven track record of stakeholder relationship building and management with senior staff and with strong communication skills to support that. You can work successfully alone and as part of a team. 

In return we offer you:  

  • Generous annual leave entitlement
  • Generous local government pension scheme package
  • Access to wider training and development qualifications
  • Flexible working scheme
  • Travel plan discounts
  • Access to CAREFIRST advice & counselling service
  • Employee discount scheme for national and local retailers

Our organisation:

Medway is a unitary authority in the South East of England, made up of the towns of Strood, Rochester, Chatham, Gillingham and Rainham and more rural areas, including the Hoo Peninsula.

Situated in Kent in the South-East of England, the area has plenty of green spaces, excellent facilities and easy access to the national motorway and rail networks, facilitating superb transport links to London. 

We provide all local Government services for a quarter of a million people, looking after education, environment, social care, housing, planning, business and much more - everything from frontline services such as rubbish collection and events like the Dickens Festival to work that goes on behind the scenes to ensure services in Medway run smoothly and cost effectively.

Working at Medway Council means that you get to be part of this journey working alongside talented, professional colleagues to drive forward change to transform the lives of our residents and the communities they live in. 

If you would like to have an informal discussion with the recruiting manager, please call Michael Hood on 01634 331173. 

Please note that in accordance with current COVID-19 Government guidelines, in regards to social distancing, all interviews are likely to be held virtually via Microsoft Teams.  Full details on how this will work will be sent to you, if your application is successfully shortlisted.    

Important Information-

Applicants must be able to demonstrate all essential requirements as listed in the job profile

Equal Opportunities Commitment Statement

Medway Council is committed to creating an inclusive work environment with a diverse workforce. All appropriately qualified candidates will receive consideration for employment without regard to race, religion, gender, sexual orientation, national origin, disability or age

For further information please refer to the Medway information pack available as a download or to view online

Please be advised that if you are not contacted within 3 weeks of the advert closing date then you have not been shortlisted. All recruitment correspondence, including interview letters and contracts of employment will usually be sent out via email. 

Please visit http://www.mindfulemployer.net/ for information on how Medway Council put good practices in place to ensure employees and job applicants who declare mental health issues receive the right level of support. 

We reserve the right to close this vacancy at any time prior to the closing date.