Clerk to the Governing Body
  • Employer: St Michael's Easthampstead School
  • Reference: Pri/21/158897
  • Published: Thu 15/07/2021, 12:15 PM
  • Closing on: Wed 01/09/2021, 12:00 PM
  • Working Pattern: Part Time, Term Time
  • Hours: 16 hours paid per month term time only (43.1 weeks per year)
  • Salary: £10.25 - £13.17 per hour, depending on experience
  • DBS Check: Enhanced
  • Location: St Michael's Easthampstead CE Aided Primary School, Crowthorne Road, Easthampstead, Bracknell, Berkshire

Vacancy Location

More Information

Clerk to the Governing Body

We are looking to appoint an experienced, proactive and efficient Clerk to the Governing Board to start as soon as possible.  This is a key role providing administrative and procedural advice to the Governing Board, reporting to the Chair of Governors. We have recently undergone a full external review of the Governing body practises and now follow an annual planner which has streamlined all Clerk duties.

Contract – 16 hours paid per month term time only (43.1 weeks per year)

The school pays a fixed amount of 16 hours per month term time only but the hours the Clerk works are variable. Some months the Clerk may work less than 16 hours per month and other months more than 16 hours per month – it is expected that the hours the Clerk works will average out at 16 hours per month during the school year, and is tracked via a timesheet.

This vital position ensures the effectiveness of the Governing Board by meeting the administrative and procedural requirements and enabling the board to have successful discussions. It is essential that the post holder acts independently from the operational running of the school, and confidentiality of sensitive data is paramount. 

Primarily the clerk is responsible for

  • Administrative and organisational support including arranging and clerking meetings
  • Preparing agendas in consultation with the Chair of Governors and Headteacher
  • Giving guidance to ensure that the Governing body works in compliance with the appropriate legal and regulatory framework
  • A commitment to providing the highest quality service
  • Excellent communications, literacy and numeracy skills
  • Willingness to work flexible hours
  • Knowledge of schools and Governing bodies would be an advantage

The Clerk will need to become familiar with the DFE’s Governance Handbook, the DfE’s Clerking Competency Framework and provide accurate advice to Governors, as necessary.

There are typically three meetings of the full Governing Board per term and the rare occurrence of extraordinary full Governing Board Meetings and smaller working parties. Usually meetings take place in the evening with a start time between 6pm and 7pm and last on average two hours.  A willingness and ability to attend all meetings is essential however, most of the administrative duties can be undertaken in the successful candidate’s own home.  Currently meetings are virtual and we intend to explore hybrid options of virtual and in-person meetings.

We require someone with good listening/communication skills, together with an ability to successfully work independently and as part of a team. Good literacy, numeracy and IT skills are also essential.  It is expected the successful applicant will work from home using their own computer. 

The successful candidate will be expected to attend termly briefing sessions provided by the Local Authority which are held during the working day and take advantage of other training sessions offered.

Further information together with a full job description can be obtained from the school office via the main school email address sbm@stmicheast.co.uk

OFSTED reported in their inspection in October 2017 that:

‘Staff morale is high and all who responded to the staff survey said they are proud to work at St. Michael’s and enjoy working there’

SIAMS recently reported:

The Christian vision and motto of ‘Learning to Love, Love to Learn’ is apparent at every turn in this happy, nurturing school.  This is transforming the lives of pupils and adults, enabling all to flourish”.

How to Apply

Please apply online (see link below) or contact the school for further details. We will only accept applications on Bracknell Forest application forms, please do NOT forward your CV.

Equal Opportunities

We are an equal opportunities employer and are committed to providing equality of opportunity to all. Our aim is to treat all employees and prospective employees with integrity, respect and consideration.

We aim to ensure that individuals are recruited, selected, trained and promoted on the basis of ability, job requirements, skills, aptitudes and other objective criteria. In this respect we will ensure that no job applicant or employee receives less favourable treatment on the grounds of race, colour, nationality, ethnic or national origin, sex, sexual orientation, religion or belief, age, marital status or disability, or is disadvantaged by conditions or requirements which are not covered by legislation or existing codes of practice.

Disability

We are a Disability Symbol User and as such have made a commitment to guarantee an interview to all applicants with a disability who meet the essential criteria of the person specification.

To help us with our commitment to this guarantee, please indicate if you have a disability on your application form.

Safeguarding

Bracknell Forest Council is committed to safeguarding and promoting the welfare of children/young people and expects all employees, workers and volunteers to share this commitment. We will ensure that all our recruitment and selection practices share this commitment.

This position requires an Enhanced Disclosure and Barring Service check because it involves contact with (or access to data concerning) children/young people/adults at risk. On your application form, you will need to tell us about any spent convictions, cautions, reprimands or warnings which may later appear on your DBS Certificate.

To find out more about the application process for working with children, young people and adults at risk visit  https://www.bracknell-forest.gov.uk/applying-job/applications-work-children-young-people-or-adults-risk

The Local Safeguarding Children’s Board (LSCB) has responsibility for working together to oversee the safety and well-being of children and young people in Bracknell Forest. Find out more about the LSCB at  https://www.bracknell-forest.gov.uk/health-and-social-care/keeping-adults-and-children-safe/protecting-children/safeguarding-children-board

Pre–employment medical check

You may be asked about your physical ability to perform the job during interview. As a condition of the Offer of Employment, the successful applicant will be asked to complete an Occupational Health questionnaire from which our Occupational Health Advisor will assess your medical suitability to do the job. You may be required to attend a medical examination.

References

On your application form you will be asked to provide the names and addresses of two people who will provide a reference. At least one should be from your current/most recent employer. If you are not currently working with children/adults at risk but have done so in the past it is important that a reference is obtained from the employer by whom you were most recently employed working with children/adults at risk.

Employment references must be provided by your current or most recent line manager and will not be accepted from relatives or people writing solely in the capacity of friends. However, your referees may include someone you know with standing in the community i.e. a teacher, vicar etc.

We take up references for all shortlisted candidates and wherever possible we like to apply for these prior to interview.

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