This Vacancy has closed.
Cabinet Support Officer / PA
  • Employer: Surrey County Council
  • Reference: orbis/TP/179723/20222
  • Published: Thu 20/01/2022, 9:47 AM
  • Closing on: Wed 26/01/2022, 23:59 PM
  • Working Pattern: Full Time
  • Hours: 36.0 hours per week
  • Salary: £31,273 per annum
  • DBS Check: No
  • Location: Reigate

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Cabinet Support Officer / PA

The starting salary for this position is £31,273 per annum based on a 36 hour working week.

Although this role is based at our Headquarters in Woodhatch Place, Reigate, it is open to remote working meaning you will have the option to spend part of your week working from home, though this may flex depending on business need. Business travel to other offices in Surrey may also be required. In support of our people and our greener futures strategies, we'd welcome a conversation with the successful candidate on what remote working may look like for you.

An exciting opportunity has arisen for an experienced, proactive, capable and highly motivated individual with extensive senior executive PA experience to join the Leadership Office, to support several elected county councillors who are part of the Cabinet, as a Cabinet Support Officer.

You will have excellent relationship management skills and be expected to arrange meetings between Cabinet Members and Council officers working around multiple busy calendars. As part of this, you will be relied upon to liaise and work with officers and councillors at all levels across the organisation to source reports, briefings and answers to questions for Cabinet Members in advance of board/Council meetings ensuring that Cabinet members are able to make informed decisions in a timely fashion.

To excel in this role, you will need strong inter-personal skills, have demonstrable experience of complex diary and inbox management and be able to meet tight deadlines in a busy working environment. In addition to this, customer service skills will be important as you will need be able to log and acknowledge complaints correspondence from residents, and from MPs and councillors on behalf of residents, track responses from the Customer Services team, drafting these for approval by the Cabinet Member and forwarding to the resident, MP or councillor in a timely manner.  You may also be required to collate and circulate meeting papers and take notes.

In all that you do, you will exemplify our values, be politically sensitive and be able to act as a calm, reassuring and effective point of contact.

To be shortlisted for interview for this position, please ensure that your CV and personal statement evidence:

  • Experience of high-level complex (multiple) diary and inbox management, as well as wider administration
  • Experience working within a fast-paced working environment and managing competing priorities
  • Good knowledge of IT systems, especially Microsoft Word, Excel, Outlook, PowerPoint and Teams
  • Excellent written communication and strong interpersonal skills
  • Experience of managing correspondence and ensuring clear and accurate responses are provided
  • Ability to work to tight deadlines

At Surrey, our values and behaviours are just as important as our skills and abilities. They shape who we are as an organisation. Find out more about the values we follow.

For more information please find the full job description below and refer to this before submitting your application. We also invite you to read our Life at Surrey handbook to see insights of the culture at Surrey and how as a valued employee, you can help shape our Council.

Additional Information

The job advert closes at 23:59 on Wednesday 26 January 2022.

It is expected that interviews will take place on 1st and 2nd February.

Contact Details

An informal discussion prior to application is welcomed. Please contact Nicola Morris (Cabinet Policy Manager) by e-mail at nicola.morris@surreycc.gov.uk.

We look forward to receiving your application. Please click on the apply online button below to submit.

Benefits

From flexible working to job sharing (where possible) we are committed to providing a healthy work life balance. A laptop and mobile will be supplied if applicable to your role. You will benefit from 26 days annual leave, rising to 28 days after 2 years' service, a generous local government salary related pension, as well as the option to join our car lease scheme. For more information about the wide variety of benefits you can take advantage of please visit MyBenefits for Surrey County Council staff.

Our Commitment

Surrey County Council is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults and expects all staff and volunteers to share this commitment. We want to be an inclusive and diverse employer of first choice reflecting the community we serve and particularly welcome applications from all under represented groups.