This Vacancy has closed.
Personal Assistant
  • Employer: Surrey County Council
  • Reference: orbis/TP/777/26966
  • Published: Tue 20/09/2022, 12:38 PM
  • Closing on: Thu 29/09/2022, 0:59 AM
  • Working Pattern: Full Time
  • Hours: 36.0 hours per week
  • Salary: £29,291 - £31,810 per annum
  • DBS Check: Yes
  • Location: Guildford

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More about this employer

Personal Assistant

The starting salary for this role is £29,291 per annum based on a 36 hour working week.

As part of our greener future strategies and our commitment to creating a healthy work-life balance, we welcome a conversation with you regarding our agile/hybrid working options. Agile working to us is a balance of spending time in our communities, our offices and working from home, ensuring that the needs of the service are met at all times.

As an organisation we fully support agile and flexible working, however, there may be the need to travel into some of our corporate sites on occasion as deemed necessary.

Are you a highly organised, self-motivated individual with the ability to prioritise people, places and projects?

If so, you won't want to miss this opportunity!

We have an exciting opportunity for a Personal Assistant to provide proactive personal administrative and business support to the four Heads of Commissioning within Adult Social Care. This will include complex diary management, scheduling of meetings, note taking and the management of papers and correspondence; ensuring that the Senior Managers are briefed and prepared with the relevant paperwork for all meetings, always maintaining confidentiality. 

Tact, confidentiality, discretion, and the ability to perform to the highest professional standards are critical. In this role, you will develop effective networks and working relationships internally with Members and Officers and externally with Surrey Members of Parliament, Clinical Commissioning Groups, Districts and Boroughs and other public, private, voluntary and independent agencies and representative organisations as required to provide effective support to the management team.

The role will provide comprehensive business and administrative support on a day-to-day basis to ensure the efficient and effective use of management time. This will include:

  • Complex diary management
  • Screening incoming calls
  • Preparing and responding to emails/correspondence
  • Coordinating meetings and other events
  • Preparing meeting papers and agendas, taking minutes, and ensuring actions and recommendations arising from meetings and other activities are followed up

We are looking for someone who:

  • Is highly organised
  • Has a proactive approach
  • Has experience of working as a personal assistant to a senior manager
  • Experienced minute taker
  • Possesses good verbal and written communication skills
  • Has the ability to work independently on your own initiative and as part of a busy team

At Surrey, our values and behaviours are just as important as our skills and abilities. They shape who we are as an organisation. Find out more about the values we follow.

Additional Information

This job advert closes at 23:59 on Wednesday 28th September 2022 with virtual interviews via MS Teams to follow.

Contact Details

For an informal discussion please contact Justine Finan on 07890 547483 or Sarah Pinkstone on 07773 234919.

We look forward to receiving your application. Please note that, together with your CV, you must also submit a separate personal statement that is tailored for this role (and no longer than two sides of A4 please). Your personal statement gives you the opportunity to tell us about yourself, your skills and experience, and why this is the job for you. Please click on the apply online button below to submit.

Benefits

From flexible working to job sharing (where possible) we are committed to providing a healthy work life balance. A laptop and mobile will be supplied if applicable to your role. You will benefit from 26 days annual leave, rising to 28 days after 2 years' service, a generous local government salary related pension, as well as the option to join our car lease scheme. For more information about the wide variety of benefits you can take advantage of please visit MyBenefits for Surrey County Council staff.

Our Commitment

Surrey County Council is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults and expects all staff and volunteers to share this commitment. We want to be an inclusive and diverse employer of first choice reflecting the community we serve and particularly welcome applications from all under represented groups.