Do you have great organisation skills and have the ability to multitask?
Are you a good communicator with people from all backgrounds, in writing and face to face?
Can you take the initiative and solve problems?
Can you work in an environment where discretion, tact and diplomacy are key?
If so, then we would like to hear from you.
Interview date: From week commencing 19th June 2023
For an informal discussion, please contact Joanne Pickering - Administration Team Leader on 01273 291610.
About the role
The successful candidate will act as personal/administrative assistant to the Assistant Director of a front line high profile operational division.
They will provide a complete time management, correspondence and administrative support service.
The duties include
- Providing a comprehensive and proactive secretarial support to the Assistant Director some of which may be confidential in nature.
- Managing a time management/effective diary service.
- Interpreting data and writing reports
- Facilitating and managing meetings for senior colleagues.
- Managing and dealing with correspondence.
- Being responsible for event management, arranging conferences, catering, equipment etc as required.
- Exercising first line complaints management and problem solving.
- Performing financial administration for budgets and invoices.
Please read our Apply for a job at the council (brighton-hove.gov.uk) pages carefully. They give you all the guidance you need to complete your application as well as information on what will happen after you’ve submitted your application and at interview.
As part of your application, you will need to complete your education and work history and upload a supporting statement. Your supporting statement is the most important part of your application as it will be used in the shortlisting process to assess whether you meet the essential requirements for the role that are set out in the person specification and to decide whether you should be offered an interview. Before you start your application, please read our guidance here (Supporting statement guidance (brighton-hove.gov.uk) as this gives important advice which will increase your chance of success in the shortlisting process.
Your starting salary will be pro rata if the above position is less than 37 hours or term-time only.
Work Permits: This role does not meet the requirement for UK Visas and Immigration (UKVI) Points-based Immigration System. Successful candidates will need to evidence that they have the Right to Work in the UK.
We offer the opportunity for the suitable candidate to choose to work in a hybrid way. Your specific working arrangements will be subject to team and service working arrangements already in place alongside Government guidance. Your contractual location will be the designated council office for your team and travel to and from your contractual location would be at your own expense.
For more information about our values and the benefits of working at the council, visit Why work for us (brighton-hove.gov.uk)
Encouraging a diverse workforce
Our city is known and loved for its diversity. Not only is the mixture of people, culture and skills vital to the economic and social development of the city, it's what makes Brighton & Hove such a great place to live, work and visit. We are committed to developing and retaining a workforce that is representative of the diverse communities we serve so we welcome applications from individuals from all backgrounds. In order to achieve our aims of proportionate representation, we particularly encourage applicants from a BME or White Other background as well as those who identify as disabled, male or trans.
Find out more about our commitment to being a fair and inclusive place to work where everyone can achieve their potential by reading about our fair and inclusive actions, our anti-racism strategy and the work we are doing to encourage a diverse workforce (brighton-hove.gov.uk).